I build AI systems
that run your business
while you sleep.

The Problem

The agency was losing 30–40% of inbound leads because nobody responded fast enough. Inquiries came from a website form, Facebook ads, and email, all landing in different places. By the time someone copied the lead into their CRM and replied, hours had passed. Competitors who responded faster were winning the deal.

The n8n Workflow

How It Works

No matter where the lead comes in (web form, Facebook, or email), the workflow catches it instantly, creates a record, sends a personalized AI-generated response, and alerts the right person. The whole thing fires in under 60 seconds with zero human involvement.

The Problem

The sales team had 200+ leads sitting in their CRM with no follow-up. Reps were too busy handling new inbound to nurture warm leads. Deals were falling through simply because nobody sent the second, third, or fourth touchpoint. The CEO estimated they were leaving $8,000–$12,000/month on the table.

The n8n Workflow

How It Works

Every morning at 9 AM, the system pulls leads that haven't been followed up on and sends the right email based on where they are in the sequence. Each message is AI-generated to feel personal, not templated. When a lead replies, the system immediately flags them as engaged and notifies the assigned rep. After four unanswered attempts, it gracefully moves on.

The Problem

The founder was doing great work but getting paid was a nightmare. She was manually creating invoices in Google Docs, emailing them as PDF attachments, and then tracking who paid in a spreadsheet. Clients regularly paid 15–30 days late. Some "forgot" entirely. She spent 6+ hours/month chasing payments and had $11,000 in outstanding receivables at any given time. The awkward "just following up on my invoice" emails were hurting client relationships.

The n8n Workflow

How It Works

The moment a project milestone is hit or a project is marked complete, the system generates a Stripe invoice and sends a branded email with a one-click payment link. Before the due date, the client gets a friendly heads-up. On the due date, a direct notice. If they don't pay, reminders escalate gradually, polite at first, then firm. When payment lands, the client gets an automatic receipt, the books update, and the founder gets a Slack notification. At the end of every month, she receives a full financial summary without opening a single spreadsheet.

The Problem

The founder and one HR assistant were managing hiring manually. Applications came through email, a Google Form, and LinkedIn messages. Screening took days. Good candidates accepted other offers while waiting. The HR assistant spent 20+ hours/week just organizing applicant data and sending status updates.

The n8n Workflow

How It Works

Every application, whether from a form, email, or forwarded message, enters the same pipeline. AI reads the resume, scores the fit, and routes the candidate. Strong candidates get an interview link within minutes. Weaker fits get a respectful decline. The hiring manager only sees pre-qualified candidates with AI-generated summaries.

The Problem

The support team of 3 was drowning in 150+ tickets a day. Most were repetitive: password resets, enrollment questions, refund policies, certificate downloads. Response time averaged 14 hours. Student satisfaction scores were dropping. Hiring a fourth support agent would cost $18,000+/year.

The n8n Workflow

How It Works

Every support inquiry is analyzed by AI the moment it arrives. Straightforward questions get answered instantly, with no human involvement. Complex or sensitive issues are routed to the team with full context and a suggested response draft. Angry or urgent messages are escalated immediately. Everything is logged automatically.

The Problem

The front desk was spending 3+ hours/day managing bookings: answering calls, sending confirmations, chasing no-shows, and rescheduling. No-show rate was 28%. Every missed appointment = ~$150 in lost revenue. At 40 missed appointments/month, that was $6,000 walking out the door.

The n8n Workflow

How It Works

The moment someone books, they get a confirmation email and SMS. Two days before the appointment, they receive a reminder with a one-tap confirm or reschedule option. No-reply clients get a second nudge. After the visit, they receive a thank-you and review request. Recurring clients get automatic re-booking reminders. The front desk touches none of it.

The Problem

Onboarding a new client took 5–7 days of back-and-forth. The team had to manually send welcome emails, collect documents, set up folders, grant software access, and schedule the kickoff call. Steps got skipped. Documents got lost. Clients felt confused about what to do next. The firm was signing 6–8 new clients/month and struggling to keep up.

The n8n Workflow

How It Works

The instant a client signs, everything fires automatically: welcome email, folder creation, document requests, reminders, access provisioning, and kickoff scheduling. AI checks submitted documents for completeness. The assigned accountant only gets involved when the client is fully prepped and ready.

The Problem

Project requests came through email, Slack, and sometimes text messages. The ops manager spent the first 2 hours of every day just figuring out who's working on what, what's overdue, and what fell through the cracks. Tasks were tracked in a mix of Trello, Google Sheets, and Slack threads. Nothing connected. Deadlines were missed weekly.

The n8n Workflow

How It Works

Any team member drops a request into Slack or the internal form. The system parses it, creates a tracked task, assigns it to the right team based on type, and notifies the assignee. Every afternoon, the ops channel gets an automated status report. Every Monday, leadership sees a capacity overview. When a task is done, the original requester gets notified.